409.2R2CS - Non-Medical Paid Leave of Absence

ADOPTION

An employee may be granted a paid leave of absence, not to exceed a total of three (3) consecutive calendar days, in the case of the employee adopting a child or children.  Such paid leave days shall be charged to the employee’s accrued sick leave. If both husband and wife are employees, each shall have the opportunity to use this policy.  Employees who are eligible for unpaid leave for the adoption of a child under the provisions of the Family and Medical Leave Act will be granted leave in accordance with the FMLA and Board policy.  If both a husband and a wife are eligible for family and medical leave and are employed by the District, such leave for adoption will be limited to a combined total of twelve (12) weeks during a twelve-month period. If the adoption is that of a newborn, and the employee is the designated primary caregiver, the Superintendent may grant additional paid leave of absence, not to exceed a total of thirty (30) consecutive days from the date of birth.

 

ABSENCE WITHOUT PAY

Absence without pay may be authorized by the superintendent and principal for purposes considered urgent, necessary, or unique.  For such absences, deductions from the employee's salary will be made in accordance with the school district's pay deduction regulations. An involuntary absence where prior notice was not possible may be excused by the superintendent.  The employee shall make a leave request as soon as possible to request approval for such absence. Other absences than those herein provided for, or failure to follow the foregoing regulations, may be deemed to be neglect of duty and may be sufficient grounds for dismissal.

 

ABSENCE WITHOUT PAY (VACATION TRAVEL) - LICENSED EMPLOYEES ONLY

The superintendent may approve an absence of 1 to 5 days for an unusual opportunity for vacation travel if the following criteria are met:

1. Requests will be allowed for up to a maximum of 5 days per three year period.  The number of days utilized may range from one to five for any one request; however, regardless of the number of days requested, no more than two requests per three year period may be approved.
2. Part-time employees may apply for "like" days if all other criteria have been met (i.e. up to five one-half days by a staff member currently teaching one-half time).
3. Personal leave must be utilized in conjunction with or to extend an approved Absence Without Pay leave.
4. Requests will be submitted to the superintendent through the building principal or supervisor.
5. Failure to follow the foregoing regulations, may be deemed to be neglect of duty and may be sufficient grounds for dismissal.

 

JURY DUTY

The Board will allow employees to be excused for jury duty unless extraordinary circumstances exist.  The superintendent has the discretion to determine when extraordinary circumstances exist. Employees who are called for jury service will notify the direct supervisor within twenty-four hours after notice of call to jury duty and suitable proof of jury service pay must be presented to the school district.  The employee will report to work within one hour on any day when the employee is excused from jury duty during regular working hours. Licensed employees will receive their regular salary.  Any payment for jury duty will be paid to the school district.

 

MILITARY LEAVE

The Board recognizes employees may be called to participate in the armed forceS, including the national guard.  If an employee is called to serve in the armed forces, the employee will have a leave of absence for military service until the military service is completed. The leave is without loss of status of efficiency rating, and without loss of pay during the first thirty calendar days of the leave.

 

PERSONAL LEAVE

Licensed Employees

Three (3) days of personal leave per school year will be granted for licensed employees.  Notification will be submitted to the superintendent through the building principal.  The administration may limit the number of employees leaving on the same day to the number of available substitutes. At the end of the school year any unused days shall be reimbursed at a rate approved in the Master Contract between the employee’s licensed bargaining unit and the Board and/or be allowed to carry one over. The cost of the substitute for the two days taken will be borne by the school district. Approval of Personal Leave requests are based on the assumption that the employee’s personal business is of a nature that cannot be done outside the school day.  Though a reason is not required on the request, the Board trusts that employees will follow this guideline.

Classified Employees

Classified employees working less than 260 days per year and ineligible for vacation days are allowed two day of personal leave per year.  Personal leave may be used to attend to matters of a personal nature, subject to operation requirements.  Requests are to be submitted to the superintendent through the building principal or support staff director.

 

PATERNITY LEAVE

An employee may be granted a paid leave of absence, not to exceed a total of three (3) consecutive calendar days, in the case of the employee becoming a father.  Such paid leave days shall be charged to the employee’s accrued sick leave. Employees who are eligible for unpaid leave for the birth of a child under the provisions of the Family and Medical Leave Act will be granted leave in accordance with the FMLA and Board policy.  If both a husband and a wife are eligible for family and medical leave and are employed by the District, such leave for adoption will be limited to a combined total of twelve (12) weeks during a twelve-month period.

 

POLITICAL LEAVE

The Board will provide a leave of absence to employees to run for elective public office.  The superintendent will grant an employee a leave of absence to campaign as a candidate for an elective public office as unpaid leave. The employee will be entitled to one period of leave to run for the elective public office, and the leave may commence within thirty days of a contested primary, special, or general election and continue until the day following the election. The request for leave must be in writing to the superintendent of schools at least thirty days prior to the starting date of the requested leave.

 

PROFESSIONAL LEAVE

Professional purposes leave may be granted to employees for the purpose of attending meetings and conferences directly related to their assignments.  Application for the leave must be presented to the superintendent 30 days prior to the meeting or conference.It is within the discretion of the superintendent to grant professional purposes leave.  The leave may be denied on the day before or after a vacation or holiday, on special days when services are needed, when it would cause undue interruption of the education program and school district operations, or for other reasons deemed relevant by the superintendent.

 

VACATIONS AND HOLIDAYS  - SEE POLICY 409.1

Legal Reference:
29 U.S.C. §§ 2601 et seq.
Pub.L. 116–127
29 C.F.R. §§ 825; 826.
Iowa Code §§ 20; 29A; 55; 85; 216; 279.40; 607A.
Whitney v. Rural Ind. School District, 232 Iowa 61, 4 N.W.2d 394 (1942).
Bewley v. Villisca Community School District, 299 N.W. 2d 904 (Iowa 1980).

Cross Reference:
401.9 Employee Political Activity
403.2 Employee Injury on the Job
403.6 Drug and Alcohol Testing Program series
409.3 Employee Family and Medical Leave series
706.3 Pay Deductions series 
 

 

Approved:  12-14-21
Reviewed: 5-15-23
Revised: 5-15-23