905 - Buildings, Sites, and Equipment

905 - Buildings, Sites, and Equipment dawn.gibson.cm… Fri, 06/24/2022 - 20:38

905.1 - Community Use of School District Facilities & Equipment

School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. "Entity(ies)" will include organizations, groups and individuals and their agents. Any district employee using district-owned property or facilities for a use outside their duties as an employee is doing so as a community member, and not as a district employee. Prior to using district resources for activities outside the scope of their job duties, employees must meet the requirements to be considered a qualifying entity. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.

Entities that wish to use school district facilities or equipment must apply at the superintendent's office. It is the responsibility of the board secretary or superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the board secretary or superintendent to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.

Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district.

Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.

The board may allow entities, such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without charge. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.

It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.

Legal Reference:
Iowa Code §§ 8D; 123.46; 276; 278.1(4); 279.8; 297.9-.11.

Cross Reference:
905.1
704 Revenue

Approved 12-14-21
Reviewed ____
Revised ____

dawn.gibson.cm… Fri, 06/24/2022 - 20:39

905.1E1 - Application For Use of School District Facilities

905.1E1 - Application For Use of School District Facilities dawn.gibson.cm… Fri, 06/24/2022 - 21:00

File Attachments

Building Use Form Updated 3-2023.pdf

905.1E2 - Indemnity and Liability Insurance Agreement

The undersigned, hereafter referred to as "entity," states that it will hold the Central Springs Community School District,
hereafter referred to as "school district," harmless from any and all damages and claims that may arise by reason of any
negligence on the part of the entity in the use of any facilities or equipment owned by the school district. In case any action is
brought therefore against the school district or any of its officers, employees or agents, the entity will assume full responsibility
for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such
action and to charge all costs, including attorneys' fees, to the entity.

The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily
injury and property damage liability insurance as will protect the entity and the school district from claims or damages for
personal injury, including accidental death, and from claims for property damages which may arise from the entity's use of the
school district's facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by
the entity.

The entity will furnish the school district with a certificate of insurance acceptable to the school district's insurance carrier before
the contract is issued.

Dated at ___________________ , Iowa, this ___________ day of _____________ , 20___ .
__________________________________________________School District
(Entity)
By _________________________________________________By
_________________________________________________( Superintendent)
Title ________________________________________________By
_________________________________________________( Secretary)
Address:
_________________________________________________
_________________________________________________
_________________________________________________

Approved: _______
Reviewed: _______
Revised: _______

dawn.gibson.cm… Fri, 06/24/2022 - 20:48

905.1R1 - Community Use of School District Facilities & Equipment Regulation

1. Alcoholic beverages will not be brought to or consumed on school grounds.

2. Smoking is prohibited in school district facilities or on school district grounds.

3. After a school district facility, site, or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity. The fee charged to the entity for the use of the facility, site, or equipment will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.

4. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.

5. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.

6. Persons representing non-school organizations will need to produce certificates of insurance or be willing to sign a release or waiver limiting the school’s liability for claims when using the school facilities. These certificates or documents will be kept on file and updated on an annual basis.

7. The use of kitchen equipment is not normally included in the usage agreement. Approved usage of the school kitchen for preparing or reheating food will require the presence of school food service staff. The cost of the labor for the food service staff will be charged to the group using the kitchen. If a group uses the kitchen for serving purposes only, a food service person does not need to be present.

8. Groups using the gymnasium for recreational purposes must designate one person who will be held accountable for turning off the lights and for seeing to it that all doors are properly closed and secured when the group is finished using the gym. Locker rooms and other areas are to be left in the condition they were prior to use.

9. School buildings will not be available for non-school use on Saturdays, Sundays, or holidays unless approved by the Board of Education or Superintendent.

Approved: 12-14-21
Reviewed: _____
Revised: _____

dawn.gibson.cm… Fri, 06/24/2022 - 20:43

905.1R2 - Community Use of School District Facilities & Equipment Fees Schedule

Bonafied youth groups, if accompanied by an adult, may use the building at no charge. However, if the custodian is not on duty, he/she must be paid his/her hourly wage.

Rates for Use of Buildings and Sites

Elementary school gym (first four hours) $20.00

MS/HS kitchen only (first four hours) $15.00

Main MS/HS gym (first four hours) $25.00

MS/HS kitchen and lunch room (four hours) $25.00

Spectator Gym (first four hours) $20.00

Lunch room only (four hours) $10.00

Classroom (four hours) $10.00

Add to above:

For each additional hour or fraction thereof $5.00

For providing chairs and/or tables for meetings

Custodial charges

Cook charges

In addition to paying the above fees, each entity must make arrangements with the school district to have adequate custodial and supervisory services.

Buildings will not be available unless a contract is signed by the entity and the school district well in advance of scheduled usage.

If the facility is rented on a regular schedule for less hours than the schedule shows by the same group, an adjustment may be made in the fees by the superintendent to better reflect the actual usage.

Approved: 12-14-21
Reviewed: _____
Revised: _____

dawn.gibson.cm… Fri, 06/24/2022 - 20:41

905.2 - Tobacco/Nicotine-Free Environment

Tobacco and nicotine use is prohibited on school district facilities and grounds including school vehicles. This requirement extends to students, employees and visitors. This policy applies at all times, including school-sponsored and nonschool-sponsored events. Persons failing to abide by this request are required to extinguish their smoking material, dispose of the tobacco, nicotine or other product or leave the school district premises immediately. It is the responsibility of the administration to enforce this policy.

Legal Reference:
20 U.S.C. 6083
Iowa Code §§ 142D; 279.8, .9; 297.

Cross Reference:
903.4 Public Conduct on School Premises
905.1 Community Use of School District Buildings & Sites & Equipment

Approved: 12-14-21
Reviewed: _____
Revised: _____

dawn.gibson.cm… Fri, 06/24/2022 - 20:39

905.3 - Weapons in the School District

The board believes weapons, other dangerous objects and look-alikes in school district facilities and at school district-approved events cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors on the school district premises or property within the jurisdiction of the school district.

All weapons, dangerous objects and look-alikes are prohibited to be carried, possessed, transported or otherwise stored on school district property and to school district-approved events. Exceptions to this policy include weapons carried by the following individuals in performance of their official duties:

law enforcement;
military personnel;
corrections officers;
individuals approved in writing by the Superintendent, and;
students and individuals approved in writing by the Superintendent who are actively engaging in a school district approved firearms safety course, hunter education course or shooting sports activity.
School security officers and/or school resource officers in accordance with all applicable laws.

The district may choose to allow designated staff members to carry firearms on school grounds in accordance with all applicable laws and requirements. The identities of staff members so designated will be considered confidential. Designated staff will strictly adhere to all applicable laws, policies and regulations. Failure to adhere may result in discipline up to and including termination of employment. The Superintendent will create regulations necessary to carry out this policy.

Individuals found to be in violation of this district policy will be required to immediately remove the weapon, dangerous object or look-alikes from the school district property or event. Students found to be in violation of this policy or any other board policies related to weapons will be subject to disciplinary proceedings. Employees found in violation of this policy may be subject to discipline, up to and including termination.

Legal Reference:
18 U.S.C. § 921
Iowa Code §§ 279.8; 84; 280.21B; 483A.27(11), 724
281 I.A.C. 12.3(6)

Cross Reference:
502         Student Rights and Responsibilities
503         Student Discipline
507         Student Health and Well-Being

Approved: 12-14-21
Reviewed: 8-19-24
Revised: 8-19-24

dawn.gibson.cm… Fri, 06/24/2022 - 20:40